People & Culture Coordinator (Temporary, Full-Time)

Women In Need Society (WINS) is looking for a Temporary People & Culture Coordinator to join our People & Culture team. The People & Culture Coordinator provides administrative and operational support to the P&C team and broader organization, helping ensure employee information, documentation, systems, and day-to-day P&C processes are accurate, organized, and completed on time. Supporting employees throughout the employee lifecycle, the Coordinator will have a particular focus on onboarding and offboarding, employment changes, HRIS administration, employee records and reporting, payroll-related administration, and general P&C support. As a key point of contact for employees and managers, the Coordinator will respond to routine P&C inquiries and connect with the appropriate P&C team member when additional support or guidance is required. This position offers the opportunity to gain hands-on experience across a broad range of People & Culture functions, including recruitment, learning and development, employee engagement, HR systems and general P&C administration. Working closely with the People & Culture and Payroll teams, the successful candidate will build practical HR experience while contributing to processes and initiatives that directly support WINS employees and leaders. The position is temporary through December 31, 2026, with the possibility of extension or permanent employment based on organizational needs and the future structure of the People & Culture team.* Duties and Responsibilities Employee Lifecycle & P&C Administration * Coordinate employee onboarding and offboarding processes, including new-hire setup, terminations, and required documentation. * Process employee changes in ADP, including transfers, promotions, position and compensation changes, leaves, and other employment updates. * Prepare employment documentation, including offer letters, employment change letters, leave documentation, and other employee correspondence. * Prepare and submit Records of Employment (ROEs). * Maintain accurate and complete employee records and P&C documentation. * Respond to routine employee and manager inquiries and provide day-to-day administrative support to the P&C team. HRIS, Payroll & Reporting * Maintain accurate employee information in ADP Workforce Now throughout the employee lifecycle. * Support ADP administration, employee access, system updates, reporting, and routine troubleshooting. * Work closely with P&C and Payroll to support the accuracy and timely processing of employee and pay-related information. * Provide payroll-related administrative support and follow up on employee information or changes as required. * Prepare and maintain regular P&C reports, trackers, metrics, and audits. * Support the development and maintenance of SOPs, templates, training guides, and process documentation. * Assist with internal P&C communications and employee updates. Additional P&C Support As part of the broader P&C team, the Coordinator may also provide administrative and coordination support in areas such as: Recruitment * Support recruitment activities, including posting positions, reviewing applications, coordinating and scheduling interviews, and communicating with candidates. * Participate in interviews and candidate pre-screens as required. * Conduct reference checks and support other pre-employment requirements. * Prepare offer documentation and support the transition from recruitment into onboarding. * Maintain recruitment trackers and help ensure recruitment activities and documentation are completed in a timely manner. Learning & Development * Coordinate employee training and learning initiatives, including scheduling sessions, registrations, communications, materials, and other training logistics. * Maintain training records in ADP and other internal systems and track employee participation and completion. * Follow up with employees and managers regarding outstanding training requirements. * Support updates to training materials, guides, internal resources, and GROW content. * Assist with gathering training needs and feedback and provide administrative support for broader learning and development initiatives. Other P&C Support * Support employee engagement initiatives, appreciation activities, and organization-wide events. * Assist with P&C projects and other departmental initiatives as required. Education & Experience * Post-secondary education in Human Resources, Business Administration, or a related field. * 1–2 years of Human Resources or People & Culture administrative experience preferred; a combination of relevant education and experience will be considered. * Experience with ADP Workforce Now or another HRIS/payroll system is an asset. * Experience in a nonprofit or retail environment is an asset. * Experience supporting employee administration, recruitment, payroll, or benefits is an asset. Knowledge, Skills & Attributes * Strong attention to detail and commitment to accuracy. * Strong organizational and time-management skills with the ability to manage multiple priorities. * Dependable and service-oriented, with a commitment to providing timely support to employees, leaders, and the P&C team. * Strong written and verbal communication skills. * Approachable and people-centered, creating a welcoming first point of contact for P&C inquiries. * Proactive and resourceful, with the ability to take ownership of assigned responsibilities and follow through. * Adaptable and comfortable working across multiple P&C functions. * Comfortable learning and working with HR systems and technology. * Able to exercise good judgment and recognize when a matter should be escalated. * Maintains confidentiality and handles sensitive employee and organizational information with professionalism and discretion.